Assistant Director, NYC Academic Internship Program (10008260)

Job Description

Position Summary
The Assistant Director of the NYC Academic Internship
Program at Vanderbilt University supports the operational and strategic execution of the program. The Assistant Director oversees day-to-day
internship operations, employer and student engagement, and program management initiatives that promote high-quality internship experiences
and successful student placement. This role ensures that internship workflows, application processes, employer partnerships, and student
communications are delivered at a high standard. The Assistant Director reports to the Director of the NYC Academic Internship Program (in
NYC), this position is based in Nashville, TN. This is a full-time, exempt, benefits-eligible role.

About the Work
Unit
The Career Advancement and Engagement (CAE) division at Vanderbilt University is strategically prioritizing career
empowerment to unlock new opportunities and success on campus and beyond.

Vanderbilt University-New York City is a Vanderbilt campus
in the heart of New York City that was established to expand Vanderbilt’s educational, research and community engagement in one of the
world’s most vibrant cities. The campus offers undergraduate semester programs and a one-year Master’s of Science in Business and Technology
program, linking students to New York’s diverse industries. In addition to academic programming, the campus hosts a range of alumni and
community
events, executive education workshops and university initiatives.

The Undergraduate Semester Vanderbilt University-New
York City Academic Internship Program connects leading companies and organizations with talented Vanderbilt students.

Key
Functions and Expected Performance

Internship Program Operations and Project Management
- Manage the operational
  execution of the NYC Academic Internship Program, including internship postings, application processes, interview scheduling, and student
  placement workflows.
- Oversee, track, manage and post internship posting management in Handshake.
- Develop and maintain
  program workflows, timelines, and standard operating procedures to ensure consistent program delivery and scalability.
- Work with the
  Director, Vanderbilt schools and colleges, and the NYC team to implement standardized frameworks for internship roles, selection, learning
  outcomes, and evaluation practices that support successful student placement.
Data Management, Reporting, and Program
Analytics
- Serve as the primary lead for the program’s CRM and data systems, ensuring accurate tracking of employer engagement,
  student participation, and internship placements.
- Develop and maintain program dashboards, reports, and analytics that track key
  metrics related to program participation, outcomes, and growth.
- Support program assessment and continuous improvement by analyzing
  program data and preparing insights that inform program planning and decision-making.
Employer Partnership
Operations
- Partner with program leadership to operationalize employer onboarding, internship role intake, and placement
  coordination.
- Maintain systems that track employer engagement, internship capacity, and role quality to ensure alignment with
  program standards and student demand.
- Support employer engagement initiatives, including communications, networking events, and
  recognition efforts, through logistical coordination and reporting.
- Coordinate employer communications related to internship
  timelines, recruitment processes, interview scheduling, and program expectations in partnership with program leadership.
- Collaborate
  with employer partners to support internship readiness by sharing guidance on student preparation, program expectations, and effective
  internship supervision practices.
- Ensure employer partners receive clear operational guidance and logistical support throughout the
  internship recruitment, interview, and placement process to facilitate a smooth and effective hiring experience.
Student
Communication, Preparation, and Program Experience
- Manage the NYC Academic Internship Program shared inbox and respond to student,
  employer, and partner inquiries in a timely and professional manner.
- Manage student-facing communications related to program
  timelines, application processes, interview preparation, and internship expectations.
- Coordinate student preparation resources that
  support internship readiness and successful participation in professional environments.
- Ensure students receive clear guidance and
  operational support throughout the internship application, interview, and placement process.
Program Strategy Support and
Cross-Campus Coordination
- Support the Director in implementing program strategy by translating strategic priorities into operational
  plans and program processes.
- Coordinate with Vanderbilt schools, colleges, and administrative partners to ensure consistent
  implementation of program policies and internship frameworks.
- Prepare program updates, reports, and assessment summaries that inform
  program evaluation and strategic planning.

Supervisory Relationships
This position does not
have supervisory responsibility and reports administratively and functionally to the Director of Internships.

Education
and Certifications

Bachelor’s degree required.
Master’s degree in Higher Education, Business Administration,
Student Affairs, or a related field strongly preferred.

Experience and Skills

5 years of experience
in internship program management, higher education student support, or related professional program operations is preferred.
Prior
experience in higher education or within a large, complex organization is preferred.
Demonstrated experience managing complex
program workflows, coordinating cross-campus initiatives, or supporting multiple stakeholders is preferred.
Strong project
management skills and experience with operational systems or CRM tools, such as Salesforce are preferred.
Ability to manage multiple
priorities in a fast-paced, dynamic environment is preferred.
Strong communication, problem-solving, and collaboration skills with
diverse student populations and external partners are preferred.
Experience with internship or student engagement platforms, such as
Handshake, Simplicity, or similar systems, is preferred.
Demonstrated ability to take initiative in a dynamic environment, apply an
entrepreneurial mindset, develop practical solutions, and execute operational priorities that support program delivery and growth.

Required Skills

Career Planning – VU
Comparative Analysis – VU
Cultural Responsiveness – VU

Event Planning – VU
Interview Preparation – VU
Job Market Research – VU
Job Posting Systems – VU

Partner Relationship Management – VU
Program Development – VU
Program Management – VU
Service Improvement -
VU
Student Development – VU
Student Information Systems – VU

About Us

At Vanderbilt University , our work – regardless of title or role – is
in service to an important and noble mission in which every member of our community serves in advancing knowledge and transforming lives on
a daily basis. Located in Nashville, Tennessee, on a 330+ acre
campus and arboretum dating back to 1873, Vanderbilt is proud
to have been named as one of “America’s Best Large Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by
Forbes for several years running. We welcome those who are interested in learning and growing professionally with an employer that strives
to create, foster and sustain opportunities as an employer of choice.

We understand you have a choice when choosing where to work
and pursue a career. We understand you are unique and have a story. We want to hear it. We encourage you to apply today so that you might
become a part of our story.

Vanderbilt University is an equal-opportunity employer. All qualified applicants will receive
consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability,
or status as a protected veteran, or any other characteristic protected by law.

Job Info