The term ‘Mac power user’ is a bit vague and almost sounds exclusionary, but I’m here to tell you that if you regularly use your Mac, you absolutely are a power user. You don’t need to exclusively be using command line tools or keyboard shortcuts to be a power user. Even though I use my Mac all day, every single day, I keep discovering new shortcuts, awesome apps I’d never heard of, or just general tips that I hadn’t come across until now.
So, if that sounds like you, you absolutely are a Mac power user, and I’m here to share some tips that have helped me optimize my workflow over the past few years. From setting up automation routines to save time, to a faster way to launch apps, there’s something in this guide for everyone who uses a Mac.
Spotlight Search is your best friend
Spotlight Search is one of the most underrated tools on the Mac. Even though I’ve had a fair share of complaints with its occasional sluggishness, it’s still my go-to for so many things. You can fire it up by pressing Command-Space on the keyboard, and use it for everything from launching apps to converting currencies. Just open Spotlight and type 100GBP (or any other currency), and you’ll see it convert that to your local currency automatically. You can also use it to convert imperial units to metric, create calendar events, search for files, or create shortcut actions.
And if it still doesn’t suit your workflow, you can always replace Spotlight with a better alternative such as Alfred or Raycast.
Try advanced Spotlight features
Credit: Pranay Parab
If you’ve upgraded to macOS 26 Tahoe, you’ll notice that Spotlight is slightly better than before. It now allows you to do two things it didn’t before—check your clipboard history, and create shortcuts to execute common actions. You can enable clipboard history by going to System Settings > Spotlight > Results from Clipboard, and access it by using the keyboard shortcut Command-Space-4.
As for automation, Spotlight has a new feature that lets you add quick keys to speed up common actions. You can press Command-Space-3 to open the Actions tab in Spotlight, and you’ll see a list of supported actions. Next to some, you’ll see a button called Add quick keys. Press this button and you can set up a keyboard shortcut to execute it. As an example, I’ve set up “sm” as the keyboard shortcut to send a message. The moment I type it and select the action via Spotlight, it allows me to type a message and send it to anyone from my contacts without opening the Messages app. Feel free to set up as many quick keys as you want and use Spotlight as your gateway to different actions within apps.
Use an app to control per-app volume
One of the most common annoyances with the Mac is that it doesn’t easily let you set a different volume level for each app. If you find that app notifications are too loud and getting in the way of your video viewing experience, the easiest workaround is to use an app to set a custom volume level for different apps. The free Background Music app does a decent job with this, and if you’re willing to pay for a much more polished experience, you should get SoundSource ($45).
Optimize your window tiling setups
macOS didn’t have any useful window management features for very long, but now it has some good basic options. You can try pressing fn-ctrl-left arrow or right arrow to move windows around, or just drag an app’s window to the left or right edge of the screen to see tiling options. You also have the option of hovering your mouse pointer over the green button to the top-left of any app’s window, where you’ll see lots of options to arrange windows. There are some window tiling settings available under System Settings > Desktop & Dock > Windows, too, so be sure to check them out.
While macOS’ built-in window tiling features work just fine, the implementation isn’t as polished as that on third-party apps, which also offer lots of advanced features that Apple does not. Free window management apps such as Loop and Rectangle offer many more window positioning and layout options. If you’re willing to pay, apps such as Moom ($15) and Rectangle Pro ($10) are even better, as they have support for precise custom layouts, and handling multi-display setups, too.
Make the most of your Mac’s display notch
Credit: Pranay Parab
Newer MacBooks have a notch in the display, which is a design choice Apple made to give you a larger screen without increasing the size of the MacBook. The notch looks like dead space on your MacBook, but some apps add a ton of useful features to this space. You can have things like music controls, calendars, battery status indicators, AirPods connectivity indicators, and more sitting right in your Mac’s display notch. Alcove ($15) is my favorite app for this, as it brings the iPhone’s Dynamic Island to your Mac. It shows you when your Mac enters a Focus mode, highlights volume and brightness changes, and when AirPods are connected. It also has gesture-based music playback controls, and much more. But if you just want music controls, you can get Tuneful ($5), which does that job quite well and costs a lot less.
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The Option key hides a treasure trove of features
The humble Option key on your Mac’s keyboard holds the secret to many hidden features. Hold the Option key and click the clock icon in your Mac’s menu bar. You’ll notice that this toggles Do Not Disturb mode on your Mac. It also reveals advanced wifi network information, shows more export formats in Preview, and has several more tricks that only appear when you press the Option key while opening menus from the menu bar.
You can customize the dock
Your Mac’s dock is a great place to keep the apps that you use the most, so that you can launch them quickly. However, there are lots of fun ways to customize the Mac’s dock to make it even more useful. Once you’ve cleaned up the dock by removing apps you don’t use and replacing them with ones you do, you can also add spacers to organize the dock and use folders to group multiple apps in one icon. All these options are built into macOS, but third-party apps let you access even more options. The free TinkerTool app makes it easier to add spacers and has extra dock customization options, while uBar ($30) gives you the freedom to completely change the look and feel of the dock. If you’re really missing Windows, uBar lets you replace the dock with something that looks like the Windows 11 taskbar, too.
Credit: Pranay Parab
Your Mac has some amazing built-in screenshot tools, and you should absolutely make the most of these. Press Command-Shift-5 to see the breadth of the screenshot and screen recording tools you get for free. These tools are great, and have been designed with a lot of thought and care, but for some people, they aren’t going to be enough. If you want some neat features like taking scrolling screenshots of entire webpages, repeatedly capturing a specific part of the screen, or showing the keyboard buttons you’re pressing during a screen recording, then you should consider replacing your Mac’s screenshot tool with something better. My favorite app is CleanShot X ($29) and I’ve used it for over six years now. It has every screenshot feature you could ask for, and its screen recording tools are quite good, too.
There are easy ways to free up your Mac’s storage
If your Mac’s storage is full, it’ll slow down a lot, and eventually you may experience a system crash. That’s why it’s important to keep some free space at all times. Your Mac has an easy built-in way to free up storage space now. Go to System Settings > General > Storage to get started. If you just pay attention to the recommendations on this page, you’ll find it easy to clear out lots of storage space in just a few clicks. Beyond that, don’t hesitate to enable automatically deleting files in Trash on your Mac.
These tools are all really good, but I highly recommend DaisyDisk ($10) for those who want to free up even more space. This app is faster than macOS’ built-in methods, has a prettier interface, and lets you see exactly which apps or folders are taking up too much space. Cleaning up also takes just a couple of clicks.
Back up your photos to local storage
Everyone knows about iCloud and uses it to back up photos to the cloud. My only issue with this approach is that iCloud is a sync service and not a true backup option. If you delete iCloud photos from your iPhone, they’ll be deleted from all other Apple devices, too. To safeguard against accidental photo deletion or losing your precious memories, I recommend backing up your photos to a second location. Parachute Backup ($5) is an excellent Mac app that backs up your iCloud photos to an external drive . I recently used Parachute Backup to back up over 12,000 photos to a hard drive on my home network, and it did the job flawlessly in around 2 hours.
