Workforce Innovation Specialist II
ID:1834
Department:Workforce
Innovation
Type:Full-Time
Staff
Location:Technical Education Center
Posting:02/13/2026
Initial
Screening:ONGOING
Open Until Filled:Yes
Workforce
Innovation Specialist II
JOB
CLASSIFICATION
Pay grade level: Grade 12
Compensation: $53,000 – $63,634
(commensurate with education and experience)
Employee category: Staff
Department: Workforce Innovation
Reports to: Executive
Director of Workforce Innovation
FLSA status:
Non-Exempt
Job Code: tbd
Location: Primarily Technical Education Center (TEC), but
any location assigned by the appropriate
administrator
Hybrid Eligible: To be reviewed after first 90 days of
employment
SUMMARY
The
Workforce Innovation Specialist II supports the Office of Workforce Innovation in administering
non-credit workforce programs and Registered
Apprenticeship initiatives. This role coordinates apprenticeship documentation and compliance
processes, workforce revenue tracking,
non-credit registration systems, and corporate training operations while providing executive-level
administrative support to the Executive
Director. The position serves as a key liaison for employers, students, and partners to ensure
accurate program administration and smooth
division operations.
POSITION DESCRIPTION
- Workforce Revenue
Tracking & Financial Support (40%): Track and
reconcile revenue associated with corporate training, Workforce Innovation academies,
workshops, and non-credit offerings. Maintain payment
logs and supporting documentation, assist with invoicing and payment confirmations,
and prepare revenue summaries in coordination with the
Business Office. - Non-Credit Course & Registration Administration
(25%): Manage course setup and section entry within
non-credit registration systems. Monitor enrollment activity, maintain accurate
rosters, and coordinate with trainers, marketing, and
internal partners to ensure timely and accurate course publication. Provide
administrative support for registration inquiries and
processing. - Apprenticeship Program Coordination & Compliance Support
(20%): Support the administration of registered
apprenticeship programs by maintaining employer and apprentice documentation, preparing
required forms and submission materials for the
Kansas Office of Registered Apprenticeship, and ensuring accurate tracking of timelines,
compliance documentation, and program records.
Serve as a key administrative liaison between KCKCC staff, employers, apprentices, and
internal departments to ensure efficient program
workflow. - Operational & Office Support (10%): Support daily division
operations, including supply management, mail
coordination, vendor communication, front desk coverage, and general clerical functions as
needed to ensure smooth office operations. - Executive & Divisional Administrative Support (5%): Provide high-level
administrative support to the Executive Director and
Workforce Innovation Division, including calendar management, meeting and event
coordination, preparation of correspondence and reports, and
oversight of organized electronic filing systems. - Perform other duties
as assigned by the Executive Director.
CORE
COMPETENCIES
- Strong administrative and organizational skills, with
the ability to manage detailed records, track
documentation, and support compliance-driven processes. - Proficiency in
Microsoft Office Suite (Word, Excel, Outlook,
PowerPoint), including creating spreadsheets, reports, and professional
correspondence. - Ability to manage multiple
priorities, meet deadlines, and adapt to changing workload demands. - Clear written and verbal communication skills, with a
professional and customer-focused approach when working with employers,
students, faculty, staff, and community partners. - Ability to maintain confidentiality and handle sensitive academic,
financial, or state-regulated documentation with accuracy and
discretion. - Demonstrated initiative and problem-solving skills
under general supervision. - Ability to learn
and navigate data systems, including student information systems, CRM platforms,
registration systems, and document management tools
(Ellucian preferred). - Experience coordinating meetings, training
sessions, or multi-stakeholder activities in a
collaborative environment.
MINIMUM QUALIFICATIONS
- High School
Diploma/GED equivalent with at least three (3)
years of experience in financial tracking, invoicing, payment reconciliation, or
revenue documentation in a business, non-profit, or
academic environment.
OR
- Associate degree with at least two
(2) years of experience in financial tracking,
invoicing, payment reconciliation, or revenue documentation in a business, non-profit, or
academic environment. - Knowledge of
workforce development, apprenticeship programs, continuing education, corporate training,
academic programs, or other structured program
operations, including documentation and workflow coordination. - Proficiency with CRM
tools, database management systems, or
registration platforms.
PREFERRED QUALIFICATIONS
- Associate degree or higher
(preferably in Business Administration,
Office Technology, Education, or a related field). - Two(2)+ years of experience supporting
workforce development, apprenticeship
programs, continuing education, corporate training, academic programs, or other structured program
operations involving documentation and
workflow coordination. - Three(3)+ years of experience with student information systems
(preferred Ellucian) or other
non-credit/continuing education registration platforms or database management systems in a higher education
environment. - Four(4)+
years of experience with financial tracking, invoicing, payment reconciliation, or revenue documentation in a
business, non-profit, or
academic environment.
WORKING CONDITIONS
While performing the duties of this job, the employee
is frequently
required to stand, talk, hear, walk, and sit. While performing the duties of this job, the employee may occasionally push or
lift
items.
WORK SCHEDULE
Monday through Friday, 8:00 AM to 5:00 PM (CT). Flexibility to work a variable schedule is
required
to meet operational needs, including the possibility of evening and weekend hours.
To Apply
Visit
www.kckcc.edu and click on CAREERS
for a list of available positions.
- Read the job announcement carefully, noting the initial screening date, minimum
qualifications, and required information. Note that information contained in your application materials will be used to determine if you
meet the minimum qualifications for the position. Make sure you complete/submit all required documents. - If the position lists a
required transcript (during the application process), unofficial transcripts may be submitted. However, please note that upon selection for
hire, you will be required to submit official transcripts. - Ensure that your transcripts show that a degree was awarded or conferred
if you state that it is your highest level of education completed. If you certify your level of education and it cannot be verified from
your transcript(s), your application may not be referred to the selection committee. - Foreign degrees are acceptable provided they
have been translated and/or shown to have equivalency to a United States: Associate, Bachelor, Master, or Doctorate level degree. - Documentation verifying completion of a degree, coursework within a discipline, or other educational criteria should be electronically
attached (uploaded) to your application. - Three (3) professional references with phone numbers and email addresses are
required. - A college selection committee is responsible for application review and interviews. The final candidate(s) selected for
hire will be chosen by the hiring manager. - Successful completion of a background check on all people recommended for employment is
required. Individual hiring departments may elect to administer pre-employment tests relevant to essential job functions as part of the
applicant selection/hiring process.
***This job description in no way states or implies that these are the only duties to be
performed by the employee occupying this position. Employees will be required to follow any other job-related instructions and to perform
any other job-related duties requested by their supervisor. This job description may be revised as additional duties and responsibilities
are developed.
KCKCC is an Equal Opportunity Employer
