The Director of Career and Residency Advising serves as the strategic architect and visionary leader for all career and residency advising services for the University of Pikeville – Kentucky College of Osteopathic Medicine. Tasked with supporting osteopathic medical students throughout their entire four-year educational journey, the Director designs the roadmap for professional development, career exploration, competitiveness assessment, and the high-stakes navigation of the residency match process.
Responsibilities:
- Design and implement a multi-year career planning roadmap, including interactive Canvas modules and structured advising guides.
- Individualized Student Support: Provide guidance on career paths, rotations selection and application processes, specialty selection, residency competitiveness, and “Plan B” profession trajectories.
- Stay at the forefront of medical education trends, ensuring students are prepared for the evolving landscape of the residency match process to maximize student placement success.
- Oversee the residency match cycle, including ERAS token issuance and eligibility verification for the NRMP and other match programs.
- Lead the review process for CVs and personal statements; coordinate high-impact mock interviews to ensure student readiness.
- Coordinate mission-critical support during Match Week and the Supplemental Offer and Acceptance Program (SOAP).
- Ensure full compliance with institutional, accreditation, and external regulatory standards.
- Assess and report on the effectiveness of advising programs to drive continuous improvement.
- Participate in institutional activities and events such as Orientation, White Coat Ceremony, and Commencement activities.
- Other duties as assigned.
Education & Experience:
- Bachelor’s degree in Business Administration, Education, Student Affairs, or a related field; Master’s degree strongly preferred.
- Supervisory or management role is highly desirable.
- Career advising; particularly in a health professions program, is strongly preferred.
- An understanding of medical education, higher education administration, or student success frameworks will be prioritized.
- Advanced skills in Microsoft Office Suite (Word, Excel, PowerPoint) and digital collaboration tools (Zoom, Microsoft Teams, etc.).
- Experience with Learning Management Systems (e.g., Canvas) is a plus.
- Ability to manage complex timelines, verify eligibility data, and maintain accurate records for ERAS and residency match services such as NRMP.
- An understanding of medical education, higher education administration, or student success frameworks is highly desirable.
- Strong organizational and administrative skills with an eye for detail and accuracy.
- A commitment to providing high-quality services to students, ensuring they feel supported and informed.
- The capacity to manage a diverse workflow that serves students at every stage of their medical education and to successfully pivot between short-term, mission-critical deadlines (such as the Match and SOAP) and the longitudinal, multi-year advising strategies required to prepare first- and second-year students for their future careers.
- The ability to work seamlessly as both an independent leader and a collaborative team member.
- Proven ability to handle sensitive information with the highest level of confidentiality and professional integrity.
The University of Pikeville offers a competitive salary commensurate with qualifications and experience. UPIKE offers a competitive benefits package including medical, dental, vision, and life insurance, telemedicine, long term disability, tuition waivers, a 403(b)-retirement plan, and HSA, FSA, & dependent care accounts. UPIKE also offers a generous holiday schedule and paid leave program.
Important Notes:
Review of applications will begin immediately and will continue until the position is filled. Applications received on or before 06/08/2026 will be given priority consideration.
Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.
The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.
The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.
For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current curriculum vitae, copies of their transcripts, and the contact information for three to five professional references.
