Position Information
Position Title: Career Support
Coordinator
Department: Crc Administration
Posting Link: https://www.ubjobs.buffalo.edu/postings/62649
Job Type: Full-Time
Posting Detail
Information
Position Summary
The School of Managements Career Resource Center (CRC) partners with School of Management students from undergraduate through masters and MBA programs to develop effective strategies leading to successful career and professional
growth.
The CRC seeks a dynamic Career Support Coordinator to manage
essential daily operations and administrative needs of a multi-faceted office. This role supports budgeting, appointment coordination, and
our goal of 100% engagement in experiential learning. The ideal candidate is highly organized, detail-oriented, and collaborative, with
strong administrative, technical, and customer service skills.
Responsibilities include, but are not limited
to:
- Co-manage office budget and financial processes, including monitoring expenditures, writing purchase orders,
managing invoices and reimbursements, tracking expenses, and maintaining related records. - Administer and track the student travel
reimbursement fund (WOW Fund) and serve as liaison to the business office and facilities regarding procurement and
operational processes. - Assist with credit-bearing and operational functions of the internships and experiential learning team: post
internships, review reports, process learning agreements, complete course registrations, track assignments, and facilitate CPT requests. - Support and coordinate logistics for all CRC events and contribute to
social media and marketing efforts. - Maintain content in BizLink, ensure data confidentiality, and edit video captions as needed;
participate in technology-related initiatives. - Provide support for student career development, including practice interviews and
resume reviews as needed. - Serve as the first point of contact for the CRC by greeting guests, responding
to inquiries, scheduling appointments, and monitoring shared email accounts. - Utilize software such as BizLink (Symplicity),
Suitable, Quinncia, HUB, UB Learns, SIRI, Concur, Panopto, Teams, Zoom, and MS Office to
support operations.
Learn more:University at Buffalo is an
affirmative action/equal opportunity employer and, in keeping with our commitment, welcomes all to apply including veterans and individuals
with disabilities.
Minimum Qualifications
- Bachelors degree with 1 year of experience.
- Strong
writing, communication and data management skills as well as excellent interpersonal skills. - Exemplary time management and ability
to multitask in public space. - Proficiency with MS Office (Word, Excel, PowerPoint, Outlook), Zoom/Teams, a customer relationship
management system, and capacity to learn quickly. - An understanding of budgeting processes.
Preferred
Qualifications
- 2+ years experience in a customer-service environment.
- Experience working in a higher education
environment. . - Knowledge of SUNY procedures related to departmental support.
- Experience with CRM, HUB, Adobe Pro, Teams, Zoom, MS Office Suite, Panopto, Blightspace (UB Learns), Concur,
Siri, Blue Services, and Shop Blue or other procurement system.
Physical Demands
Salary
Range
$52,000
Special Instructions Summary
Is a background check required for this
posting?
No
Contact Information
Contact’s Name: Melissa Ruggiero
Contact’s Pronouns:
Contact’s Title: Assistant Dean & Director of CRC
Contact’s Email: mrugg@buffalo.edu
Contact’s Phone: 716-645-3232
Posting
Dates
Posted: 05/28/2026
Deadline for Applicants:
Date to be
filled:
jeid-a25014fa6bc16742917e9f0c1f8bcc81
