Posting Number: req25673
Department: Vet Med Administration
Location: Outside of Tucson
Address: 1580 E. Hanley Blvd, Oro Valley, AZ 85737 USA
Position Highlights
The College of Veterinary Medicine, with the University of Arizona, seeks a Career Services Program Assistant. This is a part-time, extended temporary position. The Career Services Program Assistant will provide administrative, communications, and program coordination support for the University of Arizona College of Veterinary Medicine Career Services office. This position assists with maintaining career-related resources, developing student-facing career materials, and supporting workshops, employers events, and the annual career fair. The role also helps manage communication and outreach efforts with students, employers, and partners. Through these efforts, the Career Services Program Assistant contributes to enhancing our students’ career readiness and professional success. The University of Arizona College of Veterinary Medicine is shaping the future of veterinary professionals by preparing graduates to tackle today’s challenges confidently. By emphasizing competency-based, hands-on, student-centered learning, the college has become a national leader in veterinary medical education.
Outstanding U of A benefits include health, dental, and vision insurance plans; life insurance and disability programs; paid vacation, sick leave, and holidays; U of A/ASU/NAU tuition reduction for the employee and qualified family members; retirement plans; access to U of A recreation and cultural activities; and more!
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Duties & Responsibilities
Career Resources and Communications:
- Develop, update, and maintain career-related materials and communications that support student professional development. Coordinate the distribution of newsletters and digital content, ensuring timely and accurate delivery of information and resources.
Event and Program Support:
- Assist with the planning, coordination, and implementation of Career Services events and programs, including workshops, employer engagement events, and the annual career fair. Provide logistical and administrative support to ensure effective and efficient event execution.
Employer and Partner Engagement:
- Support outreach and communication with employers, organizations, and campus partners regarding job postings, events, and collaborative initiatives that enhance student career opportunities.
Student Engagement and Administrative Support:
- Provide administrative assistance for student-facing initiatives, including scheduling, correspondence, and record maintenance. Contribute to the consistent and effective operation of Career Services programs.
Data Tracking and Reporting:
- Collect and maintain participation data, compile engagement reports, and assist in evaluating program outcomes to support continuous improvement and assessment efforts.
Knowledge, Skills and Abilities:
- Familiarity with University of Arizona systems, policies, and procedures.
- Knowledge of office administration, communications, and event coordination practices.
- Skill in written and verbal communication, including drafting professional correspondence and promotional materials.
- Strong organizational skills with the ability to manage multiple projects, set priorities, and meet deadlines.
- Proficiency with Microsoft Office Suite, shared drives, and Online platforms used for communication and data tracking.
- Ability to work effectively both independently and as part of a collaborative team.
- Ability to communicate professionally with students, faculty, staff, employers, and external partners.
- Attention to detail and accuracy in data entry, scheduling, and record keeping.
This job posting reflects the general nature and level of work expected of the selected candidate(s). It is not intended to be an exhaustive list of all duties and responsibilities. The institution reserves the right to amend or update this description as organizational priorities and institutional needs evolve.
Minimum Qualifications
- High school diploma or high school diploma equivalency is required.
- Minimum of seven (7) years of relevant experience, or equivalent combination of education and work experience.
Preferred Qualifications
- Experience working within a higher education or professional academic program environment.
- Experience supporting career services, student services, or event coordination functions.
- Experience in (or knowledge of) health sciences, preferably within veterinary medicine or a related field.
FLSA: Non-Exempt
Full Time/Part Time: Part Time
Number of Hours Worked per Week: 20
Job FTE: .50
Work Calendar: Fiscal
Job Category: Student Services
Benefits Eligible: Yes – Full Benefits
Rate of Pay: $18.15 – $22.69
Compensation Type: hourly rate
Grade
4
Compensation Guidance
The Rate of Pay Field represents the University of Arizona’s good faith and reasonable estimate of the range of possible compensation at the time of posting. The University considers several factors when extending an offer, including but not limited to, the role and associated responsibilities, a candidate’s work experience, education/training, key skills, and internal equity.
The Grade Range represent a full range of career compensation growth over time. The university offers compensation growth opportunities within its career architecture. To learn more about compensation, please review our Applicant Compensation Guide and our Total Rewards Calculator.
Career Stream and Level
OC4
Job Family
Student Support
Job Function
Student Services
Type of criminal background check required: Name-based criminal background check (non-security sensitive)
Number of Vacancies: 1
Expected End Date: 5/31/2028
Contact Information for Candidates
Anais Garcia I agarcia3@arizona.edu
Open Until Filled: Yes
Documents Needed to Apply: Resume and Cover Letter
Notice of Availability of the Annual Security and Fire Safety Report
In compliance with the Jeanne Clery Disclosure of Campus Security Policy and Campus Crime Statistics Act (Clery Act), each year the University of Arizona releases an Annual Security Report (ASR) for each of the University’s campuses. These reports disclose information including Clery crime statistics for the previous three calendar years and policies, procedures, and programs the University uses to keep students and employees safe, including how to report crimes or other emergencies and resources for crime victims. As a campus with residential housing facilities, the Main Campus ASR also includes a combined Annual Fire Safety report with information on fire statistics and fire safety systems, policies, and procedures.
Paper copies of the Reports can be obtained by contacting the University Compliance Office at cleryact@arizona.edu.
The University of Arizona is a committed Equal Opportunity/Affirmative Action Institution. Women, minorities, veterans and individuals with disabilities are encouraged to apply.
