Fellowships Adviser &#8211; Term (10008322)

Job Description

Position Summary:

The Fellowships and Scholarships Advisor provides
personalized support and guidance to Vanderbilt students and alumni pursuing prestigious external fellowships awards. This position will
develop innovative recruitment strategies to encourage a diverse candidate pool; undertake campus outreach; develop and lead programs and
workshops; advise and support students; and cultivate creation of award pipelines in collaboration with campus stakeholders, including
faculty, staff, academic programs, departments and alumni. This role will specifically support the 2026 Postgraduate Proposal Development
Program and Fulbright.

Vanderbilt’s Fellowships Team administers institutional nomination processes for the Beinecke, Boren,
Churchill, DAAD, Freeman-ASIA, Fulbright, Gaither, Gates-Cambridge, Gilman, Goldwater, Luce, McCall MacBain, Marshall, Rhodes, Truman, Udall
and Yenching programs. The Fellowships and Scholarships Advisor will oversee nomination processes for several fellowships in alignment with
their interests and experience, including the Fulbright US Student Program.

About the Work Unit:

A
core unit of the Career Advancement and Engagement (CAE) division, the Vanderbilt Career Center serves undergraduate students and alumni
(0-2 years) post-graduation. The Career Center’s Fellowships Team supports eligible Vanderbilt students and alumni in developing a
competitive portfolio for prestigious fellowships that support research, teaching, language study, postgraduate study, research, teaching
and other high impact activities. The Fellowships Team consists of two full-time staff and two graduate student
workers

Key Functions and Expected Performance:

Fellowships Recruitment and Advising.
Raise awareness of fellowship opportunities, including application requirements, processes, and deadlines. Develop innovative
recruitment strategies to identify candidates and build pipelines for specific awards. Design and deliver programs and presentations for
faculty, departments and student organizations. Provide 1:1 coaching services and virtual office hours to support potential applicants,
including discussion of relevant award opportunities and review of personal statements, statements of grant purpose, essays, resumes/CVs and
related materials.
Fellowships Application Process Management. Manage Vanderbilt’s institutional nomination
processes, including submission of application materials according to foundation guidelines in collaboration with Fellowships Team.
Establish advising committees, write and/or procure institutional endorsement letters from university administrators. As needed, provide
feedback to letter of recommendation writers. Oversee internal applicant tracking and facilitate communication via social media and drafting
articles for publication about award recipients.

Relationship Development. Cultivate relationships
with campus stakeholders, including faculty, staff, departments, colleges and schools to ensure cross-campus participation in the
recruitment and mentoring of candidates; identify selection committee members; providing nomination and endorsement materials. Develop and
maintain relationships with external funding agencies and foundations, ensuring appropriate campus preparation and selection procedures.

Supervisory Relationships:

This position does not have supervisory responsibility. This
position reports administratively and functionally to the Associate Director of Fellowships and Scholarships.

Education
and Certifications:

Bachelor’s degree and at least three (3) years of experience in higher education student support
services required. Experience in a fellowships office, writing center, career center, counseling center, or related role with
administrative responsibilities is strongly preferred.
Master’s degree in counseling, higher education, international
studies, or related field, and at least 1 year of experience as described above is preferred.

Experience and
Skills:

Knowledge of prestigious fellowships-particularly the Fulbright US Student Program-is required.
Proven record of advising and mentoring applicants, including evidence of intercultural communication abilities, is
required.
Excellent verbal and written communication, strong interpersonal, intercultural, presentation, editing and English
grammar skills are required.
Ability to work a flexible schedule that meets the needs and availability of fellowship
applicants, including some evenings and occasional weekends, especially around major award deadlines, is
required.
Experience overseeing applicant cohorts (e.g., Fulbright, Truman, Goldwater, Gilman, Boren) in preparing and
refining competitive award applications is preferred.
Experience supporting Posse, McNair, TRIO and related populations
is preferred.
Strong initiative and time management, with the ability to manage multiple projects simultaneously working
independently and as part of a team is necessary.
Excellent analytical skills are required.
International
education experience (i.e., studying, interning or working overseas; supporting international programs, study abroad or international award
programs) is strongly preferred
Strong knowledge of aspects of professional development skills central to fellowships,
including resume-writing, interviewing and supporting applicants in parallel career planning is strongly preferred.
Knowledge of social media outreach promotion, communication and presentation skills related to fellowships and international
awards is preferred.
Demonstrated success in program and/or project management for at least one year is preferred.

About Us

At Vanderbilt
University , our work – regardless of title or role – is in service to an important and noble mission in which every member of our
community serves in advancing knowledge and transforming lives on a daily basis. Located in Nashville, Tennessee, on a 330+ acre campus and arboretum dating back to 1873, Vanderbilt is proud to have been named as one of “America’s Best Large
Employers” as well as a top employer in Tennessee and the Nashville metropolitan area by Forbes for several years running. We welcome those
who are interested in learning and growing professionally with an employer that strives to create, foster and sustain opportunities as an
employer of choice.

We understand you have a choice when choosing where to work and pursue a career. We understand you are unique
and have a story. We want to hear it. We encourage you to apply today so that you might become a part of our story.

Vanderbilt
University is an equal-opportunity employer. All qualified applicants will receive consideration for employment without regard to race,
color, religion, sex, sexual orientation, gender identity, national origin, disability, or status as a protected veteran, or any other
characteristic protected by law.

Job Info