Pacific University achieves excellence and distinction by investing in exceptional people to think, care, create, and pursue justice in
our world. We embrace discovery in a close and nurturing environment that leads to genuine transformation. Our community is diverse,
sustainable, and dedicated to discovery and excellence in teaching, scholarship, and practice.
At Pacific University, we thrive in an
extraordinary environment, surrounded by the beauty of the great Pacific Northwest, with campus locations in Forest Grove and Hillsboro. We
humbly acknowledge and thank the original caretakers of the lands on which we live, work, teach, and acquire and share knowledge.
Salary Range: $45,000 – $55,000
Reports to: Executive Director of Career and Experiential
Learning
GENERAL DESCRIPTION:
The Pacific Opportunity Hub serves as the university’s center for ensuring
that every Pacific student regardless of background, starting point, or life circumstance has access to the guidance, experiences, and
global and civic opportunities needed to translate a Pacific education into meaningful work, engaged citizenship, and long-term economic
mobility. The Opportunity Hub intentionally integrates advising, career development, global learning, and civic engagement into a coherent
student experience that begins at enrollment and extends through graduation and beyond.
The Opportunity Hub Resources and Office
Coordinator will contribute to the Hub with three primary functions: 1) support students, alumni, community partners, and current faculty
and staff with connections, resources, and smooth, friendly hand-offs as they navigate the Opportunity Hub; provide a welcoming “front door”
experience, and support initiatives that will help students to navigate resources; 2) manage budgets; and 3) manage the administrative
support systems in the Opportunity Hub.
ESSENTIAL FUNCTIONS/MAJOR RESPONSIBILITIES:
Resource
Coordination and Navigation (40%)
- Provide highly responsive and holistic resource navigation to help undergraduate
students to access information and resources that will support them in understanding the complexities of a university environment by using a
lens of teaching and student self-sufficiency. - Use applied judgment to determine when students should be referred to the Office of
Student Support for ongoing support; coordinate with Academic Success Coordinator on student support strategies. - Assist students
with preparation and processes related to Hub events, such as new student advising steps, major declaration, or connecting with a career
coach ahead of an interview - Serve as the Hub’s point of contact for other offices and coordination of information from offices such
as Dean’s Offices, Admissions, Business Office, Financial Aid, Orientation, and Housing. - Assist prospective and current students,
alumni, community partners, and current faculty and staff to navigate university resources, policies, and procedures. - Support clear
and coordinated communications with students and other constituencies regarding Hub programs and activities
Budget
Management (30%)
- Manage the budget for the Opportunity Hub, Office of Study Away, the McCall Center for Civic
Engagement, and non-degree programs. - Provide budget projections, forecasting, reconciliations, reporting, analysis.
-
Work within University budget policies and procedures and Business Office personnel to steward Hub finances and coordinate financial
operations with other units as needed. - Support Hub administrator and leadership team in strategic planning as it relates to
financial aspects of the Hub.
Management of Office Systems & General Operations Support (30%)
-
Manage the calendar of availability for flexible, team-based, student-centered scheduling for dropping and scheduled advising sessions,
high-demand times, and special sessions - Maintains communications systems such as webpages, social media, and email campaigns,
coordinating delegation of communications systems in a team environment; Check and manage centralized Hub email accounts; delegate emails
and voicemails to Hub staff as appropriate. Answer the telephone; assist students, faculty, staff and community members. - Manage
office resources, such as office space and supplies; work with vendors or make purchases as needed and within budget. - Contribute
to event planning support (e.g. catering, room reservations) and execution. - Provide back-up support for Paycom processes for
students, faculty, and staff. - Provide confidential administrative support for Hub leadership team and staff.
- Manage
office systems, databases, Box folders, and related systems for Hub functions. - Serve the college and university through
governance (e.g., Staff Senate), student support (e.g., club advisor), committee representation (e.g., Curriculum Committee, Academic
Standards Committee), work group participation, or other means. - Collect and analyze data and records to support assessment,
program improvement, and reporting. - Attend relevant faculty and staff meetings and participate in team and/or school events,
participate in professional development activities, and collaborate with co-workers as a proactive team member. - Provide other
duties as assigned.
REQUIRED QUALIFICATIONS:
- Bachelor’s degree required
- Minimum of 3
years of work experience in budgeting, office management, academic advising, career services, experiential learning, community engagement,
or a related field - Bilingual skills and/or strong intercultural communication and interpersonal skills
- Experience with
budget systems and processes, including basic bookkeeping.
PREFERRED QUALIFICATIONS:
- Experience
with communications management and web content management - Experience in higher education settings
- Proficiency with
Student Information Systems (Colleague, Banner, etc.) MS Office/Google Drive, and file management systems (e.g., Box) - Experience
with multiple budget functions, such as processing revenue, fundraising, and collaborating with budget management partners across an
organization.
HYBRID/REMOTE WORK ELIGIBILITY
- On-site. Position based on the Forest Grove
Campus.
Schedule Expectations:
- Standard weekday hours (Monday–Friday)
- Occasional
evening and/or weekend responsibilities
Travel Requirements:
PHYSICAL REQUIREMENTS:
- Sedentary work – involves sitting most of the time
APPLICATION PROCESS
To apply, please upload your resume and cover letter along with your Paycom application.
Persons who do not follow and complete the application process are not applicants and will not be considered for employment.
Only
qualified applicants will be contacted for an interview. During the selection process, we will strive to provide timely notifications. The
selection process may vary from recruitment to recruitment but typically includes multiple interviews and may take several weeks depending
on the position. All qualified applicants will be notified once the selection process has closed.
Applicants must be legally
authorized to work in the United States at the time of hire and continue to work without employer visa sponsorship, now or in the
future.
At Pacific University, we are dedicated to offering experiences that are authentic, holistic, equity-minded, and
responsive. Our communal success rests on the recognition that complex problems and effective solutions are best approached by teams with a
variety of diverse perspectives. and life experiences. As we continue to develop our equity practices, we actively promote access to
opportunities and equitable pay for all employees.
Studies have shown that women and people of color are less likely to apply for
jobs where they are unsure if they can perform every function in the job description. We are most interested in finding the best candidate
for the job and that candidate may come from a variety of backgrounds and lived experiences. If you are interested in applying, we encourage
you to think broadly about how your background and skill set may qualify you for the role.
We, who make up Pacific University, aspire
to become a community of purpose where everyone is enabled to be wholly and comfortably who they are; accountable for inclusive behaviors
and practices; built on trust, civility, care, openness, and honest conversations often around critical subjects. We know that these values
are critical to prepare for a global world with complex problems, through an asset-based mindset so that everyone is afforded an opportunity
to succeed. We believe in fostering a workplace where every employee is respected, their contributions are valued, and they are provided
opportunities to succeed.
COMPENSATION AND BENEFITS
We offer a comprehensive benefits package for qualifying
employees. Current benefits include:
- Generous paid time off (for vacation, holidays—including winter break—and sick
leave) - Medical coverage with alternative care options (with in-network services covered at 100% after payroll deduction)
-
Comprehensive dental and vision plans - Generous retirement contribution after one year of service with no match required
-
Free mental health appointments - Tuition remission for employees and their dependent child(ren) who meet eligibility
requirements - On-campus benefits, including free access to our sports facility and library
- Discounts on campus food,
bookstore purchases, clinic services, and outdoor program gear rentals (including kayaks, snowshoes, and bikes)
EQUAL
OPPORTUNITY EMPLOYMENT
Pacific University is an Equal Opportunity Employer and is committed to complying
with all applicable laws, including those concerning employment and workplace policies. We are committed to fostering a non-discriminatory
and inclusive work environment. We are proud to encourage applications from individuals of all backgrounds, including those from
historically underrepresented groups.
NOTICE OF NONDISCRIMINATION POLICY
Pacific University makes all
employment decisions without regard to race, color, national or ethnic origin, ancestry, age, religion or religious creed, disability, sex,
gender identity and/or expression, sexual orientation, military or veteran status, or any other characteristics protected by applicable law.
Applicable laws include, but are not limited to, Title IX of the Education Amendments of 1972, Section 504 of the Rehabilitation Act of
1973, Title VII of the Civil Rights Act of 1964, the Age Discrimination Act, and the Americans with Disabilities Act of 1990. Questions or
complaints may be directed to the Vice President for Academic Affairs at 2043 College Way, Forest Grove, OR
97116 or via email at provost@pacificu.edu.
Pacific University is an Equal Opportunity Employer Committed to Diversity.
