Job Number: 165679
Department: SOM: OMESA: Student Affairs
Remote Work Classification
Primarily On Campus
Health and Safety Information
Not Applicable
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Description
The Senior Program Coordinator serves within the Office of Medical Education and Student Affairs (OMESA), supporting the clinical program functions at Grady Hospital and career advising at the Emory School of Medicine campus. The Senior Program Coordinator ensures alignment with institutional policies, supports faculty and student engagement, and contributes to the continuous improvement of program outcomes.
This position will be responsible for but not limited to:
- Ensuring Emory and visiting medical students are onboarded with Emory Healthcare.
- Working with senior medical students as they apply for residency, ensuring all documents are requested and uploaded.
- Assisting with major medical school events including Commencement, MATCH Week, Orientation and the White Coat ceremony as needed.
- Supporting faculty with the Medical Student Performance Evaluation (MSPE) process.
- Working with the director of career advising to design, implement, and coordinate operational facets of the career advising program.
- Develop strategic plans and objectives that ensure the career advising program’s continued success and create evaluation methods to assess outcomes.
- Working with the career advising director to design training programs and materials, conduct training sessions, and represent the program at various conferences, meetings, or seminars.
- Serving as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program.
- Maintaining complete and accurate program records.
- Serving on various University/SOM committees.
KEY RESPONSIBILITIES:
- Designs, implements, and coordinates operational facets of a specific program.
- Develops strategic plans and objectives that ensure the program’s continued success, and develops evaluation methods to assess outcomes.
- Conducts program research and ensures that the preparation of mandatory operational, statistical, and financial reports are accurate and factual, and that all reports comply with federal and state regulations and/or institutional policies.
- Designs training programs and materials, conducts training sessions, and represents the program at various conferences, meetings, or seminars.
- May plan, administer, or monitor the program’s budget and/or grants, and conduct financial forecasting for the program.
- May develop fundraising programs, including researching and identifying funding sources, and writing and submitting grant proposals.
- Serves as a liaison to and interacts with other groups and organizations participating in the program or seeking knowledge of the program; may write and present speeches.
- Maintains complete and accurate program records.
- May serve on or chair various University committees.
- May supervise program staff, interns, and/or volunteers.
- Performs related responsibilities as required.
MINIMUM QUALIFICATIONS:
- A bachelor’s degree in a field related to specified program areas and five years related program management experience, or an equivalent combination of experience, education, and training.
PREFERRED QUALIFICATIONS:
- Experience in student affairs and career advising processes.
- Strong interpersonal, communication, and team collaboration skills.
- Demonstrated ability in data synthesis, reporting, and presentation.
- High attention to detail, organizational agility, and deadline management.
- Proficiency in Microsoft Office, OASIS, CANVAS, EPIC, ACEMAPP and related platforms.
NOTE: Position tasks are generally required to be performed in-person at an Emory University location. Remote work from home day options may be granted at department discretion. Emory reserves the right to change remote work status with notice to employee.
Additional Details
Emory is an equal opportunity employer, and qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected veteran status or other characteristics protected by state or federal law. Emory University does not discriminate in admissions, educational programs, or employment, including recruitment, hiring, promotions, transfers, discipline, terminations, wage and salary administration, benefits, and training. Students, faculty, and staff are assured of participation in university programs and in the use of facilities without such discrimination. Emory University complies with Section 503 of the Rehabilitation Act of 1973, the Vietnam Era Veteran’s Readjustment Assistance Act, and applicable executive orders, federal and state regulations regarding nondiscrimination, equal opportunity, and affirmative action (for protected veterans and individuals with disabilities). Inquiries regarding this policy should be directed to the Emory University Department of Equity and Civil Rights Compliance, 201 Dowman Drive, Administration Building, Atlanta, GA 30322. Telephone: 404-727-9867 (V) | 404-712-2049 (TDD).
Emory University is committed to ensuring equal access and providing reasonable accommodations to qualified individuals with disabilities upon request. To request this document in an alternate format or to seek a reasonable accommodation, please contact the Department of Accessibility Services at accessibility@emory.edu or call 404-727-9877 (Voice) | 404-712-2049 (TDD). We kindly ask that requests be made at least seven business days in advance to allow adequate time for coordination.
